How To Find The Perfect Wedding Planner: 5 Steps To Success

It can be nigh-on impossible to choose a wedding planner. Read this article to find out which questions are best to ask so that you can find the perfect planner!

How To Find The Perfect Wedding Planner: 5 Steps To Success
Photo: Niemierko
  • Wedding planner
  • Advice
  • Couple

So, you have announced your engagement, and now it is time to start planning the wedding, but where to begin? You have opted to take advantage of the services that wedding planners provide so that they can help you prepare the celebration you have always dreamt of, but how do you really know if a wedding planner is right for you? Today, we shall reveal the key questions that are absolutely essential to ask when meeting with a professional wedding planner for the first time.

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  1. Start searching for you wedding planner
  2. Know their availability
  3. Personal interview
  4. Get to know how they work and their prices
  5. Decide whether they are the wedding planner for you

 Step 1: Start searching for you wedding planner


The search for the perfect wedding planner for your big day is not an easy task but it is the most important if you want planning to be as stress-free as possible! Therefore, we recommend that you pay full attention when deciding who to hire, and that you keep the following things in mind:

Assess Exactly What You Need

You have always dreamt of a wedding full of details, with a defined style that reflects your tastes and personality. It is your unique day, so you must try and make it the best it can be, whilst keeping within your budget.

If you want to throw a lavish wedding, you need a lavish wedding planner. This is when you must hire Niemierko.

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Mark Niemierko is widely regarded as Britain’s premier high-end social event and wedding planner. His company, Niemierko, has arranged parties and weddings for high society couples from all over the world. He is a favourite amongst celebrities, having planned Julia and James Corden’s Babington House wedding, and Rochelle and Marvin Humes’ Blenheim Palace nuptials, and has overseen weddings with Royalty in attendance, such as HRH Prince Harry.

No detail is too small, nor task too big for Niemierko’s extensive experience and British military-style precision. Wedding planning does not get any better than Niemierko. This company really is the crème de la crème of the wedding industry.

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Types of Service

As soon as you start looking for your wedding planner it is fundamental that you look in detail at the types of services they offer, and if they fit your needs. The most important are:

Complete Organisation: as the name indicates, it is about the complete organisation of the wedding. From the advice and management of suppliers, going through the decoration of the wedding, arriving at the coordination of the big day.

Advice about suppliers: if you do not know where to start, they will help you choose the rest of the suppliers by selecting those that fit your taste and style.

Decoration: do you want your wedding to be remembered for the exclusive details? Well then, you can hire a wedding planner to personalise every inch of your wedding venue.

Co-ordination of the day: If all you need is to have peace of mind that everything goes well and that the different suppliers comply with the contract, this option is ideal.

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Search on the internet

The best way to find the most recommended wedding planners will undoubtedly be through the internet and wedding portals like Zankyou where you will find a wide range of possibilities depending on the wedding location as well as all those who work in the sector. For example, if you are having a destination wedding and you do not know the local area, an online directory is perfect to find planners in that location.

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Assess your budget

Apart from the other important parts of your day, like your wedding dress, shoes, flowers, you must leave a good part of your budget for a wedding planner. Keep in mind that they will be in charge of organising your entire event, so they need to have a clear understanding of your budget and just how much you want to spend on each part of the wedding.

Step 2: Know their availability

Create a list of favourites

After the search, you should make a list of the wedding planners you liked the most and which best fit your style. It is crucial to get organised far in advance and to start looking for planners as soon as you have decided upon the date of the wedding so that they can help you with all the preparations with plenty of time to do so.

Personal interviews

It is important to know if they have the option of doing a personal interview to get-to-know exactly how they work first hand. This is especially vital if you live abroad or in a different city to the wedding planner. If so, the interview will be conducted via video call or by telephone.

Exclusivity: number of weddings in a day

If you have always known which wedding planner you want, or if you have already decided on the one you like the most, it is time to find out the volume of work they have and how many weddings they tend to coordinate in a day, since it may happen that on your wedding day, the planner has other weddings that clash with yours so they cannot devote all their attention to you. You ideally want your wedding planner to be present on the day to make sure everything goes smoothly so that you can enjoy your wedding without having to stress about everything going according to plan.

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Step 3: Personal interview

Get to know how they work

In the personal interview you will get to know how planner will organise your wedding and very importantly how they will contact you and involve you throughout the planning process. It is essential that you can coordinate with them throughout the process because you want your wedding to have your  own stylistic input and influence. It is your wedding day and should therefore reflect your personality. Long-time wedding planner Holly from Wonderlust Events says she “always advices [her] clients to meet [her] via Skype or in person first as it is important that you ‘click’ as you will be spending a lot of time together through such a personal and emotional time of your life, you want to do this with someone you like and that you are on the same page with“.

Explain your needs

This is the perfect opportunity to tell them exactly what you want, as well as to voice your doubts and concerns. This is opportunity to give them a clear picture of how you want your day to look. At this point you will be sure whether they are the right planner for you or not, so creating a good, honest relationship is key. A great wedding planner for those who have opted for a destination wedding is WeD Design. Wedding planner, Daniela Della Croce, prides herself on her management and organisational skills that enable her to provide a creative yet professional service for your big day.

Step 4: Get to know how they work and their prices


Timing is such an important part of your day, so it is crucial to have a well established schedule with your planner. You need to know if your wedding planner will be working on just your wedding or on others and therefore whether or not they will not be present throughout your event. You must have a schedule to ensure a smooth, stress free series of events so that you can experience your wedding day without worry.

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Do they have a catalogue of suppliers?

Many wedding planners have connections with other suppliers in all the different specialty areas of the wedding sector. You must find out first if they are recommended professionals, and then decide if you would be interested in hiring them for your big day.

What is included in the budget

It is essential to get a clear price for each of their services and that you know if there are certain details that are excluded from the price or not. You must do this to avoid exceeding your budget. A good wedding planner will always respect your budget, so do not hesitate to ask.

Step 5: Decide whether they are the wedding planner for you

Ask for recommendations, especially if someone you know has hired their services previously. See if they meet your requirements, and if they fit your budget, and fit with your style, you may have just found the one!

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Finally, do not forget to ask if the wedding planner will be with you on your big day or have a team that will be divided to accommodate several events at once. As wedding planner Elisabetta White says, “you should always ask the wedding planner what kind of assistants s/he will bring on the wedding day. Are they labourers or are they trained and/or practicing planners? It does not matter if they are labourers but you should not be paying the fee of a professional assistant if they are interns or labourers.” You deserve your day to be perfect, and you have hired this person to make it so, therefore you must not hesitate to ask them whatever you want. This is pivotal to your day going as well as you have dreamt it to be. If you follow the advice of this article, you will definitely have your perfect wedding. 

Contact the suppliers mentioned in this article

Niemierko Wedding co-ordinators
Wonderlust Events Wedding co-ordinators
Elisabetta White Wedding co-ordinators

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